Payroll Services

Why Businesses Outsource Payroll

1. Avoid IRS Penalties
According to the IRS, 40 percent of small businesses pay an average penalty of $845 per year for late or incorrect filings. Most national payroll services provide a tax guarantee, ensuring that there will be no penalties and taking responsibility for penalties when they do occur. In many instances, this immediately cost justifies outsourcing payroll.

2. Reduce Costs
The direct costs of processing payroll can be greatly reduced by working with a payroll provider. Our research indicates that a small business of 10 employees will typically spend $2,600 per year in direct labor costs associated with payroll.

3. Alleviate Pain
Payroll is a headache in the best case and a nightmare in the worst case. Business owners that outsource payroll eliminate a tiresome source of personal pain.

4. Offer Direct Deposit
Providing direct deposit is difficult if a company doesn't use an outside payroll service. Increasingly, small businesses recognize that employees want direct deposit. Not having to make a trip to the bank is an important convenience for them. More importantly for business owners, direct deposit eliminates time-consuming and error-prone paper handling and the need to reconcile individual payroll checks every month.

5. Free Up Your Time
Payroll processing is a time-consuming process. Outsourcing payroll can free up staff time to pursue more important value-added and revenue-generating activities.

6. Avoid Technology Headaches
A constant question for the small business owner is whether they have the latest version of their payroll software and the most recent of the tax tables installed on their computer. Using the wrong tax tables can result in stiff penalties. Outsourcing payroll removes those headaches and keeps payroll running smoothly.

7. Leverage Outside Payroll Expertise
Most business owners and controllers don't have time to keep up with constantly changing regulations, withholding rates, and government forms. By outsourcing payroll, a small business can take advantage of expertise that was previously available only to big companies.

8. Avoid Payroll Knowledge Walking Out the Door
If your bookkeeper or controller gets a new job, they will walk out the door with their knowledge of the payroll process and how you do it. Using an outside service eliminates that business risk.

Key Features of HR to Go’s Payroll System

• Easy to set up
  
• Very easy to use!
  
• Ability to electronically file state employment taxes
  
• We are here to help you with our payroll representative right on site
  
• Availability of technical support
  
• Ability to export payroll data to various accounting software packages and download into your general ledger
  
• Self Service access for your employees. No more printing old check stubs or W-2s for them!
  
• Competitive rates
  
• Reporting: Every business has a different set of payroll reporting needs. Perhaps you want to know labor expenses by department or expenses for just one or a combination of your locations. Typically, there is more flexibility in reporting when you are using an in-house program with report editing capabilities. If you are using a service, be certain your service provider can give you the data you need, when you need it.
  
• Confidentiality within your team
  
• Preparation of laser reports/laser checks
  
• 401(k) withholding capability
  
• Section 125 withholding capability
  
• Multiple state and multiple local withholding capability
  
• Checks printed with 401(k) year-to-date and W-4 status
  
• Preparation of tax coupons
  
• Payroll tax return preparation
  
• Distribution of general ledger reports (generally done monthly, but can be done quarterly, for each payroll period