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July 2006
Smart Workplaces by HR to Go,
Inc.
Human Resources Management - Outsource
It!
www.HRtoGo.com
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The 5 Major
Time Wasters
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No
matter what your company's policy is on absenteeism, use this five-step plan to
deal with it in a fair and agreeable way: |
- Spreading yourself too thin by trying
to do too many things at once. Suggestion: you must set priorities for
each day and, if necessary, each hour. Get the most important things done
first.
- Being
afraid to delegate. Suggestion: Convince yourself that it's not
necessary to do everything yourself. You can still be certain things are being
done the way you want them to be done when you delegate.
- Not
wanting to say "no" to requests. Suggestion: You can't say "yes" to
everything without getting in over your head. Decide what you must do - and
want to do - and say "no" to all other requests.
- Being
tied to the phone. Suggestion: Have others screen your calls. Use
voicemail when you don't want to be disturbed. Schedule a telephone hour to
return calls.
-
Procrastinating. Suggestions: Get those unpleasant chores done first
- if they're important. Divide large tasks not smaller ones. Reward yourself
when you accomplish something.
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Show Your
Appreciation
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You
can snuff out employee's burnout by showing your team that you appreciate their
hard work and understand that conditions aren't always ideal. Here are some
ideas: |
- Consider
taking your team out for a special lunch in a limousine.
- Give
everyone a break with an occasional "recess" during the workday. Let everyone
relax and enjoy pizza, ice cream, or some other treat while enjoying other
employee's company for 30 minutes or so.
-
Recognize employee anniversaries and other special occasions with a card from
the boss including a note of appreciation for the employee's work and a gift
card for the employee to use on something unrelated to the job - a restaurant,
bookstore, or mall.
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Staying
Safe on the Legal Ledge
 Properly documenting employee behavior and
performance is a crucial part of your job as a supervisor. Here are some tips
for keeping your paperwork tasks manageable and legal.
- Don't
embellish. Just stick to the facts when completing disciplinary forms.
You'll need to provide a description of the issue you're documenting, but don't
let your emotions creep into your account.
- Don't
procrastinate. Documentation written long after the fact looks suspicious
in a courtroom. Prompt documentation shows that you diligently monitor
employees and don't manufacture paperwork at the eleventh hour to support your
version of events.
- Don't
neglect follow-up. When you document that improvement is expected by a
certain date or goals should be met by a certain time, follow up to make sure
the requirements have been met and then document the results.
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