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April 2006
Smart Workplaces by HR to Go,
Inc.
Human Resources Management - Outsource
It!
www.HRtoGo.com
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When it
Comes to Managing Safety, Are You Missing the Big Picture?
 Managing safety is no easy task. It seems
there are millions of things to keep track of and complex hazards to abate. You
may wind up being so busy tackling difficult safety problems that you miss the
obvious ones. Don't let this happen to you. While you may be able to espouse
complex chemical names and even understand OSHA standards, it will all be for
naught if something right in front of you causes an accident.
Eight
questions to ask yourself:
To avoid
missing the bigger picture, ask yourself these general safety questions you
might have missed:
- Are all
work sites clean and orderly?
- Are
walking surfaces kept dry or appropriate means taken to ensure that surfaces
are slip-resistant?
- Are all
spilled materials or liquids cleaned up immediately?
- Are
combustible scraps, debris and waste stored safely and removed from the work
site promptly?
- Are
covered metal waste cans used for oily and paint-soaked waste?
- Are the
minimum number of toilets and washing facilities provided?
- Are
toilets and washing facilities sanitary?
- Are all
work areas adequately lighted?
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When
Editing Your Own Copy
Whenever you
write something, you should know how to edit and polish your own copy. Here are
some guidelines to follow when editing for:
-
Brevity. Cut every word that adds nothing to meaning. Examples: Change
"during the course of" to "during" and "few in number" to "few."
- Clarity. Don't use vague adjectives
when specific ones are called for. Don't write "We received numerous
inquiries." Instead write "we received 14 inquiries."
- Tone
and style. Make sure your words sound as if they come from a human being -
and not an institution. Example: Instead of writing "Further notification will
follow," write "I'll keep you informed."
-
Variety. Avoid starting each sentence with the same part of speech, such as
a noun or pronoun. Caution: Don't try to start each sentence with a different
part of speech. Just strive for some variety.
- Content. Make your purpose immediately
clear. Don't force your reader to wade through several paragraphs before
understanding why you wrote the piece.
-
Paragraph strength. See to it that each paragraph deals with only one
topic. Including too many will make your reader work too hard.
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Quick
Tips
- Top
of the Top. Do you have 10 items on your "to-do" list, all marked "Top
Priority"? Pretend you can only do one thing today. Which would it be? That's
probably the job you should tackle first.
- "No"
to Instant Response. If a co-worker or customer raises an objection to
something you've done or said, never respond quickly. Take the time to pause
and reflect making sure that you clearly understand the issue. When a response
comes too quickly, you may come across as rehearsed and a little
defensive.
- Sweet
Talk. Certain words and phrases almost always make us feel good - whether
they're spoken by a friend, co-worker or total stranger. Make someone's day,
ever day, by using at least one of these pleasantries. "Good afternoon!"; "I'd
be happy to do that"; "Is there anything I can help you with?" or "Thank you."
It's true that you catch more flies with honey than vinegar.
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